The Organisation will be called SOUTHERN AFRICAN HEALTH TECHNOLOGY SOCIETY (SAHTAS). SAHTAS will function as the scientific and professional society for all those who produce, use, or encounter HTA in Southern Africa. SAHTAS will embrace all stakeholders, including researchers, agencies, policymakers, industry, academia, health service providers, and patients/consumers, and acts as a neutral forum for collaboration and the sharing of information and expertise in Southern Africa.
The mission of SAHTAS is to support and promote the development, communication, understanding and use of health technology assessment (HTA) in Southern Africa, as an evidence based decision making tool regarding the introduction of effective innovations and the efficient use of resources in health care
The objectives for which the Organization is established are:
3.1 To promote the science and practice of assessing Health Technology
3.2 To develop the scope of practice for HTA professionals
3.3 To build a thriving, independent society serving as the primary scientific and professional focus for all those who undertake and use HTA in health care delivery, industry, government, payment, academic institutions, consumer organisations, consultancies and other stakeholders.
3.4 To support collaborative efforts among academic institutions for development, delivery and improvement and quality assurance of HTA education and training programmes including experiential learning
3.5 To conduct regular meetings to promote continuous professional development in HTA for all health professionals
3.6 To collaborate with both the Health Technology Assessment International (HTAi), International Network of Agencies for Health Technology Assessment (INAHTA), to increase the application of HTA in health policy decision making around the world.
3.7 To support the development and exchange of information, scientific methods, expertise and ideas through meetings, publications, newsletters and other information services, educational and other activities to support the development and use of HTA.
3.8 To promote all matters related to the realization of the foregoing objectives or any one of them.
Any person/institution interested in supporting and promoting the development, communication, understanding and use of health technology assessment (HTA) in Southern Africa is eligible for membership provided that the nature of his/her practice is such as to give him/her a special interest in the subject of HTA. Only full and institutional members (see below) have voting rights in matters affecting the Organization.
3.1 Full Membership
Any person who above have a recognised qualification in HTA shall be entitled to apply for Full Membership1
3.2 Associate Membership
Persons who do not hold a recognised qualification but are involved with the discipline shall be entitled to apply for Associate Membership. Associate Members shall not have voting rights in matters affecting the Organization, and their participation in the activities of the Organization shall be limited to professional and technical matters.
3.3 Student Membership
Any person who is registered as a student for a recognised qualification in HTA be entitled to apply for student membership2
3.4 Honorary Membership
Honorary Membership may be granted by the Executive Committee of the Organization to persons who qualify for such membership in terms of the Memorandum and Articles of Organization. Honorary Members shall be entitled to such privileges as may from time to time be determined by the Executive Committee of the Organization.
3.5 Institutional Membership
Organisations who are involved with HTA shall be entitled to apply for Institutional Membership.
3.6 Conferring membership
Based on criteria, full, associate, honorary or student membership status would be conferred to applicants by Executive Committee or its nominated representative
3.7 Termination of Membership
Recognized qualification will be determined from time to time by the Executive committee.
Every member shall remain a member until his/her membership is terminated either by his/her resignation in writing addressed to the Honorary Secretary/ Treasurer or by a decision of the Executive Committee, after due process, or by failing to pay the annual subscription.
The activities of the Organization shall be suspended if at any time its membership shall be less than eleven full members.
4.1 The general control and direction of the policy and the affairs of the Organization shall be vested in the Executive Committee of the Organization.
4.2 In exercising control over the Organization, the Executive Committee shall at all times abide by the Memorandum and Articles of Organization.
4.3 The Executive Committee shall hold office till the next annual general meeting of the Organization (preferably for one year) and shall consist of a President, a President-elect, the immediate past President and a secretary and a Treasurer, and 5 members. The election of the members of the Executive Committee shall be by popular vote at the annual general meeting of the Organization. The executive committee may co-opt additional members to ensure professional and regional representations.
4.4 The members of the Executive Committee (except President elect) may seek re-election for maximum of three consecutive terms.
4.5 The Immediate past president may call for nominations for the new Executive Committee. Notice of the election and a request for nominations will be distributed at least 21 days before the annual general meeting. Each nomination must be referred to the secretary and must be signed by the proposer, the seconder, and the candidate. The closing time for the nominations will be 12 noon on the first day of the annual general meeting.
4.6 The secretary shall keep records of all the meetings of the Organization and of its Executive Committee and shall conduct all correspondence concerning the affairs of the Organization.
4.7 The treasurer shall keep financial records of the Organization. She/He shall receive all moneys due to the Organization and shall make all disbursements authorised by the Executive Committee. The signing powers of the bank accounts and other financial transactions will be vested on any two of the following members: President, Vice-President, Secretary and Treasurer.
5.1 The annual general meeting of the Organization shall be held on a date determined by the Executive Committee.
5.2 Extraordinary general meetings of the Organization may be held from time to time and shall be called by the Executive Committee or by the Executive Committee on the requisition in writing of eleven full members of the Organization.
5.3 Voting by proxy according to the Memorandum and Articles of Organization of the Organisation shall be allowed at all general meetings.
5.4 The quorum should be 50% for the executive committee meetings. For general meetings, the quorum will require presence of at least 11 full members. .
6.1 The Organization may take such actions as may be deemed necessary in all matters affecting the legitimate interests of its members and that any action contemplated by the Organization be in conformity with the policies of the Organization.
6.2 The Organization will seek affiliation to the national, regional and international organisations such as the HTAi, ISPOR and INAHTA.
7.1 The Organization will allow the formation of interest sub-groups within the Organization as desirable. Such sub-groups may be allowed powers or independent action in their area of interest provided that such action is not in conflict with the general policy and the rules of the Organization.
7.1.1 Such sub-groups shall elect a Steering Committee consisting of a Chairperson, a Secretary/Treasurer, and 2 members annually at the annual general meeting of the sub-group which shall be held prior to the annual general meeting of the Organization.
7.1.2 Reporting of activities of these sub-groups should be submitted annually by the Secretary/ Treasurer of these sub-groups to the Secretary and/ or Treasurer of the Organization.
7.1.3 Each sub-group shall have a minimum membership of five full members.
7.2 The Organization will allow the formation of local chapters within the Organization as desirable. Such local chapters may be allowed powers or independent action in their geographical area within the general policy and the rules of the Organization.
7.2.1 Such local chapters shall elect a Steering Committee consisting of a Chairperson, Immediate past chairperson, an Secretary/Treasurer, and 2 members annually at the annual general meeting of the local chapter which shall be held prior to the annual general meeting of the Organization.
7.2.2 Reporting of activities of these local chapters should be submitted annually by the Secretary/ Treasurer of these sub-groups to the Secretary and/ or Treasurer of the Organization.
7.2.3 Each local chapter shall have a minimum membership of five full members.
An annual subscription shall be payable by the members of the Organization to procure funds for the execution of the work of the Organization. The amount of the subscription shall be determined by the Executive Committee.
9. ANNUAL REPORTS
The Secretary and/or Treasurer shall submit an annual report and annual financial statements respectively to the annual general meeting of the Organization.
10. AMENDMENTS TO THE CONSTITUTION
Amendments to this constitution shall be effected only if passed by a two-thirds majority of those voting at a general meeting.
In the event of the dissolution of the Organization, any remaining assets, after all debts had been settled and all obligations discharged, shall not be paid or given to, or divided among, the members of the Organization, but shall be given or transferred to a specialty or special interest group engaged in activities similar to those for which this Organization was established. Members attending the final general meeting of the Organization or of its Executive Committee will designate such group.